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Rutgers The State University Grants Coordinator in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Grants Coordinator
Job Category Staff & Executive - Grants Management
Department SHP-Dean's office-Admin
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers School of Health Professions (SHP) is seeking a Grants Coordinator for the Office of Research within the Dean's Office.This position is responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities for the School of Health Professions. The Grants Coordinator ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies.Among the key duties of this position are the following:
  • Independently coordinates pre-award administration of grants, contracts and other restricted funds for the SHP.
  • Provides grant application guidance to all levels of faculty, administrators and staff.
  • Prepares grant proposal budgets in collaboration with the Principal Investigators (pi s).
  • Submits grant and contract proposals on behalf of investigators and the School to federal, state, foundation, corporate and other sponsors.
  • Liaison with the Office of Research and Sponsored Programs and Grants and Contract Accounting Office (GCA) to ensure applications, Project Accounts, and other related components are processed in a timely manner.
  • Assists pi s with ongoing tracking and maintenance of grant submission documents including but not limited to biosketches and other supporting documents to ensure all documents are updated, compliant, and aligned with the appropriate guidelines.
  • Coordinates grant reporting (e.g. Research Performance Progress Report (RPPR) between pre-award and post- award team on post-award activities.
  • In partnership with an SHP Financial Analyst, manages revenue and expenditures for tenure tracked faculty.
  • Works with RU's Accounts Payable to facilitate funding for service providers on research grants.
  • Develops training programs and workshops for faculty in the areas of research administration.
  • Assists in coordinating the School's Research Day, Dean's Intramural Grants Program, and Summer Research Internship.
  • Coordinates the School's Work-In-Progress Seminar Series.
  • Assists in new Research Faculty recruits by coordinating interviews, lectures, and gatherings as well as arranging travel arrangements.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 24S
Position Salary
Annual Minimum Salary 66018.000
Annual Mid Range Salary 79166.000
Annual Maximum Salary 93959.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's Degree plus three (3) years of experience involving research and sponsored programs administration in an academic environment required.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Must have strong oral and writing skills, good interpersonal skills and strong organizational skills.
Preferred Qualifications
  • Five (5) years of experience, preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST1176
Posting Open Date 05/14/2024
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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